Privacy Policy

Last updated: January 20, 2025

With this data protection declaration we would like to inform you about the type, scope and purpose of processing personal data (hereinafter also referred to as "data"). Personal data are all data that have a personal reference to you, e.g. name, address, e-mail address or your user behavior. This data protection declaration applies to all data processing operations carried out by us both within the scope of our core activity and for the online media we maintain.

Cookies set by the website you are visiting are usually referred to as first-party cookies. They typically only track your activity on that particular site. Cookies set by other sites and companies (i.e. third parties) are called third-party cookies They can be used to track you on other websites that use the same third-party service.
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Responsible For Data Processing:

Phantasma Labs GmbH
Directors: Ramakrishna Nanjundaiah
Lohmühlenstr. 65
12435 Berlin
Germany
+49 176 457 43949
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Processing of Your Personal Data Within The Scope of Our Core Company Activity

If you are our customer or business partner or are interested in our services, the type, scope and purpose of processing your data is based on the contractual or pre-contractual relationship existing between us. In this sense, the data processed by us includes all those data which are or were provided by you for the purpose of using the contractual or pre-contractual services and which are required to process your inquiry or the contract concluded between us. Unless otherwise stated in the further notes of this data protection declaration, the processing of your data as well as their transfer to third parties is limited to those data which are necessary and expedient for answering your inquiries and/or for the fulfilment of the contract concluded between you and us, for the protection of our rights as well as for the fulfilment of legal obligations. We will inform you of which data is required for this purpose before or during the data collection process. If we use third party providers to provide our services, the data protection information of the respective third party provider applies.

Data concerned:
Stock data (e.g. names, addresses)
Payment data (e.g. bank details, invoices)
Contact details (e.g. e-mail address, telephone number, postal address)
Contract data (e.g. object of contract, contract period)Persons concerned: Interested parties, business and contractual partners
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Processing purpose:
Processing of contractual services, communication as well as answering contact inquiries, office and organizational procedures

Legal basis:
Fulfilment of contract and pre-contractual inquiries, Art. 6 Abs. 1 lit. b DSGVO, legal obligation, Art. 6 Abs. 1 lit. c DSGVO, legitimate interest, Art. 6 Abs. 1 lit. f DSGVO
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Your Rights According To The DSGVO

According to the DSGVO, you are entitled to the rights listed below, which you can assert at any time with the person responsible named in section 1 of this data protection declaration:

Right to information: You have the right to demand information from us as to whether and which of your data we are processing.
Right of rectification: You have the right to request the rectification of incorrect data or the completion of incomplete data.
Right to cancellation: You have the right to ask for the cancellation of your data.
Right to limitation: In certain cases, you have the right to request that we process your data only to a limited extent.
Right to data transferability: You have the right to demand that we transfer your data to you or another responsible party in a structured, common and machine-readable format.
Right of complaint: You have the right to complain to a supervisory authority. The competent authority is the supervisory authority of your usual place of residence, your place of work or our company headquarters.
Right of withdrawal: You have the right to revoke your consent to data processing at any time.
Right of objection: You have the right to object at any time to the processing of your data, which we base on our legitimate interest according to Art. 6 Par. 1 letter f DSGVO. If you exercise your right of objection, we would ask you to explain the reasons. We will then no longer process your personal data unless we can prove to you that compelling reasons for data processing worthy of protection outweigh your interests and rights.Irrespective of the above, you have the right at any time to object to the processing of your personal data for advertising and data analysis purposes. Please send your objection to the contact address of the person responsible stated above.

Cloud Services

We use cloud services in particular

for storing and editing documents,
to send documents by e-mail or to exchange files of any kind,
for our calendar-based appointment management
to prepare and run presentations and spreadsheets,
to publish files of any kind,
for internal and external communication via chats, audio and video conferences.

We delete your data when we no longer need them or when you tell us to do so. This means that - unless otherwise stated in the individual data protection notices in this privacy policy - we delete your data,
if the purpose of the data processing has ceased to exist and thus the respective legal basis mentioned in the individual data protection notices no longer exists, e.g.
after termination of the contractual or membership relations existing between us (Art. 6 Abs. 1 lit. a DSGVO) or
after loss of our legitimate interest in the further processing or storage of your data (Art. 6 Abs. 1 lit. f DSGVO)
if you make use of your right of revocation and no other legal basis for the processing within the meaning of Art. 6 Abs. 1 lit. b-f DSGVO intervenes,
if you make use of your right of objection and there are no compelling reasons worthy of protection against the deletion.

However, if we need to retain (certain parts of) your data for other purposes, such as tax retention periods (usually 6 years for business correspondence or 10 years for accounting records) or the assertion, exercise or defence of legal claims arising from contractual relationships (up to four years) or if the data is used to protect the rights of another natural or legal person, we will not delete (that part of) your data until after these periods have expired. Until the expiry of these periods, however, we will limit the processing of this data to these purposes (fulfilment of the storage obligations).
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When Do We Delete Your Data?

The software applications that we use for these purposes are made available to us by the provider(s) listed below on their servers. We access these servers via the Internet. If you provide us with your data in the course of communication with us or in other processes explained by us in this privacy policy, we will process this data in the cloud service we use. This means that your data is stored on the servers of the cloud service third party provider. The third party providers process usage and metadata to secure their servers and to optimize their services. In particular, we process and store your contact, customer and contract data.If we make files of any kind publicly available on our website via the cloud service we use, the respective third-party cloud service provider may store cookies on your computer system, provided you access these files. The service provider may process the data collected in this way to analyze your usage behavior or browser settings.We would like to point out that depending on the country of residence of the service provider named below, the data specified below may be transferred and processed on servers outside the area of the European Union. In this case there is a risk that the level of data protection prescribed by the DSGVO may not be observed and that the enforcement of your rights may not be possible or may be made more difficult. If the service provider used by us offers the processing of data exclusively within the EU, we intend to process your data exclusively there - if not already implemented at present anyway.

Data Concerned:

Inventory data (e.g. names, addresses),
Contact details (e.g. e-mail addresses, telephone and mobile numbers)
Content data (e.g. photos, videos, texts),
Usage data (e.g. times of access, websites visited, interest in content),
Metadata (e.g. IP address, computer system information)

Processing purpose: Organization of office and administrative tasks
‍Legal basis: Consent, Art. 6 Abs. 1 lit. a DSGVO, performance of contract and pre-contractual inquiries, Art. 6 Abs. 1 lit. b DSGVO, legitimate interest, Art. 6 Abs. 1 lit. f DSGVO
Used cloud service providers: Google Cloud Services
Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland
Parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
Website: https://cloud.google.com/
Privacy policy: https://www.google.com/policies/privacy
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Web Hosting

For the maintenance of our Internet pages we use a provider on whose server our Internet pages are stored and made available for retrieval on the Internet (hosting). The provider may process all data transmitted via the browser used by you that are generated when using our Internet pages. This includes in particular your IP address, which the provider requires in order to be able to deliver our online offer to the browser you are using, as well as all entries made by you via our website. In addition, the provider used by us can

The date and time of access to our website
Time zone difference to Greenwich Mean Time (GMT)
Access status (HTTP status)
The amount of data transferred
The Internet service provider of the accessing system
The type of browser you use and its version
The operating system you use
The website from which you may have accessed our website
The pages or sub-pages that you visit on our website.raise.

The aforementioned data is stored as log files on the servers of our provider. This is necessary to ensure the stability and security of the operation of our website.
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E-mail transmission: In addition to hosting our website, we have also commissioned our provider to send, receive and store our e-mails. For this purpose, our provider processes the e-mail addresses of the recipients and senders as well as other data (meta-communication data such as time, IP address, etc.) arising from e-mail communication and the content of the respective e-mails. We would like to draw your attention to the fact that e-mails are generally sent unencrypted. We therefore accept no responsibility for the transmission path of the e-mails between the sender and receipt on our server.

Data Concerned:

Content data (e.g. photos, videos, texts),
Usage data (e.g. times of access, websites visited, interest in content),
Communication data (e.g. information about the used device, IP address)

Persons concerned: Users of our Internet presence
‍Purpose of processing: Playing our Internet pages, ensuring the operation of our Internet pages
Legal basis: Legitimate interest, Art. 6 Abs. 1 lit. f DSGVO
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Web Host(s) Commissioned By Us

Webflow
Provider: Webflow
Website: www.webflow.com
Privacy Policy: https://webflow.com/legal/privacy

Contact

If you contact us via e-mail, social media, telephone, fax, post, our contact form or in any other way and provide us with personal data such as your name, telephone number or e-mail address or provide further information about yourself or your request, we will process this data to answer your request within the framework of the pre-contractual or contractual relationship existing between us.

Data concerned:

Stock data (e.g. names, addresses)
Contact details (e.g. e-mail address, telephone number, postal address)
Content data (texts, photos, videos)
Contract data (e.g. object of contract, contract period)

Persons concerned: Interested parties, customers, business and contractual partners
Purpose of processing: communication and answering contact requests, office and organizational procedures
Legal basis: Fulfilment of contract and pre-contractual inquiries, Art. 6 Abs. 1 lit. b DSGVO, legitimate interest, Art. 6 Abs. 1 lit. f DSGVO
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Handling of Your Data In Application Processes

If you apply for a job with us, we process the personal data you provide us with during the application process, such as your name, address, place of residence, age, application photo, e-mail and telephone number, professional background including schools, training, studies. If you send the data by e-mail or via a contact form of our online presence, the processing is done electronically. If you send your application via the contact form, the transmission of your data is encrypted according to the state of the art. If you send your data by e-mail, we would like to point out that the transmission is usually not encrypted. If a contract of employment is concluded after the application process, we will store your data for the purpose of processing the employment relationship in compliance with the statutory provisions.

Data concerned:

Stock data (e.g. names, addresses)
Payment data (e.g. bank details, invoices)
Contact details (e.g. e-mail address, telephone number, postal address)
Contract data (e.g. object of contract, contract period)

Persons concerned: Applicants
Processing purpose: processing of the application procedure
Legal basis: Fulfilment of contract and pre-contractual inquiries, Art. 6 Abs. 1 lit. b DSGVO, legal obligation, Art. 6 Abs. 1 lit. c DSGVO

Deletion: If an employment contract is not concluded, your data will be deleted after completion of the application procedure or at the latest 2 months after its conclusion. This does not apply if legal regulations prevent deletion or if further storage of your data is necessary for the purpose of providing evidence, for example in proceedings under the General Equal Treatment Act (AGG). The application procedure is considered to be completed when the rejection is sent to you.

Advertising By Email, Mail or Phone

We process personal data for our advertising communication by e-mail, post or telephone. You can object to the receipt of our advertising measures at any time or revoke your previously given consent to receive our advertising communication at any time. In order to be able to prove in case of doubt that your consent has been given, we can store your data for up to 4 years after your objection/revocation. After your objection/revocation, we will no longer use your data for other purposes. If you want us to delete your data beforehand, we will do so after you have confirmed to us that you have originally given your consent.

Data concerned:

inventory data (e.g. names, addresses)
Contact details (e.g. e-mail address, telephone number, postal address)

Persons concerned: Communication partner
Purpose of processing: Direct advertising (marketing) by e-mail, post or telephone
Legal basis: Consent, Article 6 Abs. 1 lit. a DSGVO, legitimate interest, Article 6 Abs. 1 lit. f DSGVO

Web Analysis And Statistics

We use web analysis services to record and statistically evaluate the stream of visitors to our website. Such services record, among other things, data on the internet page from which you accessed our website (so-called referrers), which pages of our website you accessed, how long you visited our pages and which interactions you made there. In addition, data is collected on the browser, computer system and type of equipment you use. In addition, demographic information such as age or gender can also be collected as pseudonymous values via such a service. If you have consented to the collection of your location data, depending on the provider, this data may also be processed. In order to collect and store this data, the web analysis service we use places a cookie on the terminal device you use, which is also used to collect the IP address assigned to you. However, this is shortened by a so-called IP masking procedure, so that the IP address can no longer be assigned to your visit to our website. Also, no clear data such as names or e-mail addresses are stored. Neither we nor the service we use knows the identity of the visitors to our internet pages. We would like to point out that depending on the country of residence of the service provider mentiones below, the data collected via the service may be transferred and processed outside the area of the European Union. In this case there is a risk that the level of data protection prescribed by the DSGVO may not be observed and that the enforcement of your rights may not be possible or may be made more difficult.

Data concerned:

Usage data (e.g. access times, websites clicked on)
Communication data (e.g. information about the device used, IP address).

Data subjects: Users of our online offers
Processing purpose: Reach measurement, success control of campaigns, remarketing as well as interest- and behavior-based marketing
Legal basis: If we have asked you for your consent before using the respective service, this is the legal basis, Art. 6 Abs. 1 lit. a DSGVO. Furthermore, we use the respective service on the basis of our legitimate interest in analyzing the streams of visitors to our website in order to continuously improve the functions, offers and user experience, Art. 6 Abs. 1 lit. f DSGVO.

We use the following web analysis services:

Google Analytics
Service provider: Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
Registered office address:
Website: https://cloud.google.com/
Privacy policy: https://www.google.com/policies/privacy
Opt-out possibility: If you do not want your data to be used by Google Analytics, you can set a so-called opt-out plugin, which prevents data from being collected from you on our website in the future. You can get this plugin here: https://tools.google.com/dlpage/gaoptout?hl=deGoogle

Universal Analytics
Service provider: Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USAs
Registered office within the EU: Google Dublin, Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland
Website: https://marketingplatform.google.com/intl/de/about/analytics/
Privacy policy: https://policies.google.com/privacy?hl=de
Cross-device tracking: With cross-device tracking, a user ID can be used to evaluate not only the data from the Internet pages you visit, but also data from other devices and to recognize the user on the other device. The User-ID is assigned by us. It serves as a pseudonym. An identification of the Internet user is excluded.
Opt-out possibility: If you do not want your data to be used by Google Analytics, you can set a so-called opt-out plugin, which will prevent data from being collected on our website in the future. You can get this plugin here: https://tools.google.com/dlpage/gaoptout?hl=de

Our Online Presence In Social Networks

We operate online presences within the social networks listed below. If you visit one of these sites, the data listed below will be collected and processed by the respective provider. As a rule, this data is collected for advertising and market research purposes and user profiles are created. In the user profiles, data can be stored independently of the device you use. This is especially the case if you are a member of the respective platform and logged in to it. The usage profiles can be used by the providers to display interest-related advertising to you. You have a right of withdrawal against the creation of user profiles. To exercise this right, you must contact the respective provider.If you have an account with one of the providers listed below and are logged in when you visit our website, the respective provider may collect data about your usage behavior on our website. In order to prevent your data from being linked in this way, you can log out of the provider's service before visiting our website.For which purpose and to what extent data is collected by the provider, you can see the respective data protection declarations of the providers, which are stated below.We would like to point out that depending on the country of residence of the provider mentioned below, the data collected via his platform may be transferred and processed outside the area of the European Union. In this case there is a risk that the level of data protection prescribed by the DSGVO may not be observed and that the enforcement of your rights may not be possible or may be made more difficult.

Data concerned:

Stock and contact data (e.g. name, address, telephone number, e-mail address)
Content data (e.g. posts, photos, videos)
Usage data (e.g. access times, web pages clicked on)
Communication data (e.g. information about the device used, IP address).

Processing purpose: communication and marketing, tracking and analysis of user behavior
Legal basis: Consent, Art. 6 Abs. 1 lit. a DSGVO, legitimate interests Art. 6 Abs. 1 lit. f DSGVO
Possible contradictions: For the respective possibilities of objection (opt-out) we refer to the following linked information of the providers.

We maintain online presences on the following social networks:
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Facebook
Service provider: Facebook Inc, 1 Hacker Way, Menlo Park, CA 94025, USA
Headquarters in the EU: Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland
Website: https://www.facebook.com/
Privacy policy: https://www.facebook.com/about/privacy/
Privacy policy for Facebook pages: https://www.facebook.com/legal/terms/information_about_page_insights_data

Instagram
Service provider: Instagram Inc, 1601 Willow Road, Menlo Park CA 94025, USA
Parent company: Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA
Headquarters in the EU: Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland
Website: https://www.instagram.com/
Privacy policy: http://instagram.com/about/legal/privacy

LinkedIn
Service provider: LinkedIn Corporation, 1000 W Maude, Sunnyvale, CA 94085, USA
Seat in Germany: LinkedIn, Hofstatt 4th Floor, Sendlinger Str. 12, 80331 Munich
Website: https://www.linkedin.com/?trk=nav_logo
Privacy policy: https://www.linkedin.com/legal/privacy-policy?trk=uno-reg-guest-home-privacy-policy

Twitter
Service provider: Twitter Inc, 1355 Market Street, Suite 900, San Francisco, CA 94103, USA
Website: https://twitter.com/?lang=de
Privacy policy: https://twitter.com/de/privacy
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Security Measures

We also take technical and organizational security measures in accordance with the state of the art in order to comply with the provisions of the data protection laws and to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties.